Owners Register

For parks that sell static caravans on their pitches, the Owners page (sidebar: Owners) is your register of who owns what: every pitch owner, their caravan, their contact details, and the licence agreements that formalise it. Header: Manage static caravan pitch owners and generate licence agreements.

Chips at the top show the counts: {n} active owner(s) and {n} past.

Plan

The Owners register is not part of the minimal plan — see Plans.

Adding an owner

Fill in the form with the essentials:

• Pitch Number* — the pitch they own. If the pitch doesn't exist yet, it's created automatically.
• Accommodation Type* — normally a Static type from App Setup.
• Owner Name(s)* — both partners if it's a couple.
• Primary Phone* and Email*.
• Optional: Address, City, Postcode, Secondary Phone.

The caravan

Two ways to record their caravan:

• From stock — pick one from the Caravan (from stock) dropdown, which lists your available stock ("{Make} {Model} ({Year}) — {l}′ × {w}′, sleeps {n}"). Choosing one assigns it: the stock item shows as "Pitch {number}" and the owner's record carries its details.
• Manually — choose None (enter manually) and type the make, model, year and sleeping capacity yourself.

Press confirm and the owner appears in the Active Owners table with a toast: "Pitch owner added successfully."

The Active Owners table

Columns: Pitch #, Name, Phone, Email, Caravan — plus actions:

• Edit — update any of the owner's details.
• Set leaving date — mark an owner who's selling up or moving on. They stay active until the date (an amber "Leaving {date}" chip counts down), then move to Past Owners — and their caravan is freed back to Available automatically.
• Generate — generate that owner's licence agreement right away.

Past owners

Below the active table, Past Owners keeps departed owners for reference ("the record is kept for reference"). Reinstate clears the leaving date and puts them back on the active register — useful when a "leaving" sale falls through.

Licence agreements

The generate panel produces PDF agreements for your owners, from the PDF template you configure in Licence Settings:

1. Choose the Agreement Type — Licence Agreement or Purchase Agreement.
2. Set the Year, the Annual Pitch Fee and the Transfer Fee Rate (they override the defaults from Licence Settings).
3. Press Generate All — every active owner gets their agreement, with a progress bar and a per-pitch result list.
4. Each generated agreement shows a View button (opens the PDF in your Drive) and a delete option.

Files are saved to your Drive document library as {Agreement type} - Pitch {n} - {owner names} - {year}.pdf — see Documents.

One at a time?

The Generate button on an owner's row creates just that owner's agreement with the current panel settings.

Common errors

Message	Fix
"Licence configuration not found. Please configure licence settings first."	Fill in Licence Settings
"Template file ID not configured"	Set the Drive file ID of your PDF template in Licence Settings
"Google Drive folder not configured. Please select a folder via Documents first."	Pick your Drive folder on the Documents page
"No pitch owners found"	Add owners first