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Allocation & Pricing

Every night of every accommodation type has three things: a price, a capacity (how many units you're willing to sell) and stay rules. This page — Allocation in the sidebar — is where you set them. Until a night has allocation, it cannot be booked: not in the portal, not by Pitchup, not anywhere.

The allocation table​

Each row is one night for one accommodation type, with its:

ColumnMeaning
DateThe night in question
StatusAvailable (green), Paused (grey — unbookable), Full (red — capacity sold)
VacanciesUnits still sellable for that night
Max Alloc.The capacity you set
Acc. PriceThe nightly price for the accommodation itself
Adult / Child / Infant / PetPrices for guests and pets beyond the included people
Min Nights / Max NightsStay-length rules for that night

Use the Accommodation Type dropdown to switch between types, the From / To dates to focus a date range, and the quick chips (This Month, Next Month, Next 3 Months) to jump around.

Setting prices for a date range​

  1. Press Add Allocation.
  2. Pick the Start Date and End Date — every day in the range gets the same settings.
  3. Set the Pricing: Accommodation Price, and the Adult, Child, Infant and Pet prices for additional guests.
  4. Set the Capacity & Stay Rules: Max Allocation (how many units to sell per night), Min Nights and Max Nights.
  5. Create — the rows appear in the table straight away.

Editing and pausing​

  • Edit (pencil on a row) — opens the drawer for that night. On a paused night it reopens the full editor; on an available night the pencil acts as a quick Pause.
  • Pause Availability — a switch in the drawer that marks the night unavailable. Paused nights show grey and can't be booked; unpause to sell them again. Use this for private use, rallies, or anything you don't want sold online.
Extra-guest pricing in practice

If a Deluxe Tent includes 2 people and you charge £5 per extra adult, a party of 4 pays the accommodation price plus 2 × £5 per night. Keep included people in sync with your pricing so nobody is double-charged.

The Batch Wizard​

The Batch Wizard is the fastest way to lay out a whole season — or rework one — with different prices per period (peak summer, shoulder weeks, off-peak). It has three steps:

1. Select Accommodation​

Choose the accommodation type you're pricing.

2. Define Pricing Periods​

The wizard groups your existing allocation into pricing periods — runs of nights with identical settings — and shows them as period cards. For each period, set the Start Date and End Date, optionally Pause Availability, and tick the fields you want to change: Max Allocation, Pitch Price, Adult/Child/Infant/Pet prices, Min/Max Nights.

  • Press Add Period for another block (for example a bank-holiday week).
  • The master checkbox controls whether all fields are updated or only the ones you ticked — unticked fields keep their current values.
  • Each card tells you how many days it covers.

3. Review & Confirm​

A summary shows the accommodation, total days, the periods and every field change ("£24.00 → £29.00"), with "(keeping)" notes for fields you left alone. Press Apply Updates and the wizard writes every day, showing progress as it goes.

note

The wizard updates real days — it doesn't create separate "periods" — so a period covering 1 May – 30 September sets those 153 nights individually.

Keeping Pitchup in sync​

If you sell on Pitchup, the Sync Pitchup button pulls the latest Pitchup bookings and availability into your allocations and reports what changed — added, updated or unchanged. With the integration connected, allocation changes you make here also push out to Pitchup automatically.

Where allocation shows up​